How do I convert WhatsApp group contacts to excel?

WhatsApp has become one of the most popular messaging apps, with over 2 billion users worldwide. Many people use WhatsApp to communicate not only one-on-one but also in groups. WhatsApp groups allow you to message up to 256 people at once. This can be great for families, friends, work teams, and more to easily stay in touch.

If you manage a WhatsApp group, you may find it helpful to have the contact information for all the members exported into a spreadsheet format like Excel. This allows you to easily organize, search, and analyze the data outside of WhatsApp. For example, you could alphabetize the list, remove duplicate contacts, or segment the contacts into subgroups. In this article, we’ll explain two easy ways to convert your WhatsApp group contacts into an Excel file.

Export WhatsApp Contacts with dr.fone Toolkit

One of the simplest ways to export WhatsApp group contacts to Excel is by using the dr.fone – Transfer (iOS) software from Wondershare. This toolkit allows you to transfer, manage, and backup data from your iPhone, iPad, or iPod Touch. Here are the steps to use dr.fone to export your WhatsApp contacts:

1. First, download and install the dr.fone toolkit on your computer from the official Wondershare website. This tool is available for both Windows and Mac.
2. Open dr.fone on your computer. Select the “WhatsApp Transfer” option.
3. Connect your iPhone to your computer using the USB cable. dr.fone will automatically detect your device.
4. On the dr.fone interface, select the “WhatsApp” button, then click “Export WhatsApp chats”.
5. In the popup window, check the box to select your WhatsApp group. You can also choose whether to export the media files from WhatsApp.
6. Click “Export to PC”. dr.fone will now export your WhatsApp group contacts as a CSV file saved on your computer.
7. Open the exported CSV file in Excel. You will see the contact names, numbers, and other data in spreadsheet format.

The main benefits of using dr.fone for this process are:

• Simple interface makes it easy to export specific WhatsApp groups.
• Exports contacts directly into a CSV file that opens with Excel.
• Free trial available so you can test it out.
• Works for both iPhone and Android devices.

Export WhatsApp Contacts with WhatsApp Business App

Another option is to use the official WhatsApp Business app to export your contacts. This free app from WhatsApp provides some tools for managing business conversations. Here are the steps to use WhatsApp Business for exporting contacts:

1. Download and install the WhatsApp Business app on your phone from the App Store (iOS) or Play Store (Android).
2. Open WhatsApp Business and log in using the same phone number as your regular WhatsApp account.
3. Go to the Chats tab in the app and tap the group you want to export.
4. Tap the name of the group at the top to open the Group Info screen.
5. Scroll down and tap “Export chat”. Choose to include or exclude media.
6. Select a folder on your phone to save the exported chat to.
7. Open the exported text file. It will contain the contact details for each member in the group.
8. Copy and paste the contacts from this file into an Excel spreadsheet.

The key advantages of using WhatsApp Business for exporting contacts are:

• Lets you export chats from both WhatsApp and WhatsApp Business.
• Easy to copy/paste contacts into Excel after exporting.
• Free to use since it’s an official WhatsApp app.
• Available for both iOS and Android devices.

Tips for Managing Exported WhatsApp Contacts

Once you’ve exported your WhatsApp contacts into an Excel file, here are some helpful tips for managing that data:

• Add or delete columns in Excel to customize what contact details are included.
• Sort the contacts alphabetical by first or last name using Excel’s sort feature.
• Filter the contacts by a specific letter or name to quickly find someone.
• Use Excel’s CONCAT function to combine first and last name into one column.
• Split out work contacts by adding a column for company name.
• Flag contacts you want to follow up with using Excel’s conditional formatting.
• Delete any duplicate contacts to have a clean list.
• Break large groups into smaller subgroups by creating new sheets.

Import Contacts Back into WhatsApp

After managing your exported contacts in Excel, you may want to import the updated list back into your WhatsApp account. Here is how to do that:

1. On Android phones:
   1. Save your Excel contact list as a .CSV file.
   2. Open WhatsApp and go to Menu > Settings > Chats > Import contacts.
   3. Select the .CSV file and tap OK to import contacts.
2. On iPhones:
   1. Email the Excel file to yourself as a .CSV attachment.
   2. Open the email on your iPhone and tap the .CSV file to import it.
   3. Open your iPhone Contacts app to see the imported list.
   4. Open WhatsApp and your new contacts will be automatically synced.

This allows you to have your updated Excel spreadsheet be reflected back in WhatsApp. You can also set up automatic syncing between Contacts and WhatsApp so any future changes are always synced.

Conclusion

By exporting your WhatsApp contacts to Excel, you can better organize, search, segment, and analyze your group member data. Tools like dr.fone Toolkit and the WhatsApp Business app provide easy ways to export the contacts CSV file. Once in Excel, sorting, filtering, splitting, and formatting the sheet can give you more control over managing your WhatsApp groups. Syncing the contacts back into WhatsApp allows you to have the updated list reflected there with your changes. With hundreds of group members, exporting to Excel is a great way to stay on top of your WhatsApp contacts.